Provide Notice and Explanation

Just as clear communication of selection criteria is important, it is equally critical to share openly that AI is being used in the evaluation process. Aligning with the Blueprint for an AI Bill of Rights,1 applicants have the right to be aware of the use of automated systems and to understand how these systems might affect their chances and their access to opportunities.

It is an individual institution’s responsibility to ensure that explanations about AI’s role in evaluations are clear and understandable, while maintaining the integrity of the selection process. Generally keeping applicants well-informed about the methods and means through which their applications are assessed will build applicant trust and may reduce concerns about AI use. Additionally, establish a means for the impacted population to provide input throughout the development process, which will build trust and better ensure the system is responsive to their needs and concerns.

From principle to practice:

• Disclose data sharing practices. Ensure that applicants are fully informed about how their data might be shared through a privacy notice. Clarify the safeguards in place to comply with legal and ethical standards, providing insight into the process and building trust. This disclosure should align with institutional policies to ensure that potential data sharing is conducted responsibly and with full accountability.
• Disclose AI usage. Consider indicating on the website that AI is being used and at what stage of the decision-making process. Clarify the roles of AI and human decision-makers at each step. Consult legal counsel to ensure that all disclosures adhere to legal requirements.